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Maintenance dues reminder letter

A polite first reminder to a member whose maintenance bill is overdue.

Fill in the details
Leave blank space at the top if you print on pre-printed letterhead paper. Society name and address are then left out.
Things to check before you send it
  • Attach a statement of the member's account if possible.
  • Send by hand and keep an acknowledgement, or send by e-mail or WhatsApp and keep a record.
Frequently asked questions
How often should a reminder be sent?

Many societies send a friendly reminder soon after the due date, then a stronger reminder, then a final notice. Follow the steps in your bye-laws.

Last updated 2026-10-03. This is a general sample, not legal advice. Check it against your bye-laws before use.

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